The Importance of a Well-Planned Board Meeting

A board meeting is a decision-making session for strategic reasons for the company that evaluates its past performance, participates in discussions and approves plans of actions to help the company during its various phases of expansion. These plans are typically for new policies, projects or organizational expansions that require the coordination of various teams and departments within the company.

A well-planned agenda is essential for effective board meetings. This helps everyone be on the same page when discussing the topics. This also helps to avoid distractions such as random conversations and ineffective chatter. Add a «parking area» at the end of your agenda to move subjects that are less important to the back. This lets you concentrate on the most important topics first.

It’s also imperative that attendees remain focused on the work at to be completed. If a Board Member is interrupting other other members or behaving in a non-conformist manner it’s the Board Chair’s responsibility to restore the order. This could mean temporarily apologizing to the meeting until the offender has calmed down, or permanently suspending the meeting should the behavior persist.

Every board meeting must have precise minutes. The board secretary or minutes keeper is responsible for recording every deliberation or decision in a way that’s easy to understand. This includes all the details of motions, such as who supported them, or if they were voted on by voice or number. The minutes will provide the reason for every dissenting vote.

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