A board meeting agenda is a document which outlines the topics that the board should be paying attention to. The agenda for the board meeting should include the date, time and location of the meeting along with an overview of the topic in order to help attendees prepare.
Board members are busy and require plenty of notice of board meetings in order to be in a position to plan their schedules and get properly prepared. Experts recommend a minimum of five to seven days as a reasonable timeframe to allow adequate preparation of board meeting materials, including the agenda and other necessary documents.
The first item of the agenda for the board meeting is typically an overview of the progress made since the last meeting. This usually includes a look at key milestones, missed targets and other issues which may require more investigation. It is also a chance for the executive director to give a review of the business outlook including positive and negative trends.
Following the summary, any items requiring to be voted on will be presented. These are typically resolutions that require a formal vote by the board and could be implemented as new policies.
The next item on the agenda of the board meeting will likely to be the review of the previous meeting minutes and any action items that were agreed upon at the last meeting. It is crucial to ensure that all action items are recorded and followed through on, and these should be detailed.